You can set up Google Calendar to send out event invites to your event registrants. This way their event session will show up in their calendar app and they'll be reminded of the upcoming session.

The great part about this feature is it also works for registrants that DO NOT have Google Calendar accounts or use a different calendar app entirely. Meaning they can still add the event to their calendar app of choice.

There are a couple ways to set up Google Calendar invites with WebinarKit:

Method 1: Using WebinarKit's Google Calendar integration
Method 2: Using WebinarKit's Zapier integration in conjunction with Google Calendar's Zapier integration.

Below we'll cover each option in detail.

Method 1: Using WebinarKit's Google Calendar integration

Coming soon... We are in the process of rebuilding our existing Google Calendar integration. This tutorial will be updated when that new functionality goes live.

 

Method 2: Using WebinarKit's / Google Calendar's Zapier integration

By leveraging WebinarKit's and Google Calendar's Zapier integration, it's super easy to have Google Calendar send out invites to people that register for your event.. Simply follow these easy steps:

Step 1

In Zapier, create a new Zap and under the "Setup" section, select "WebinarKit" as the app and "New Webinar Registration" as the trigger event. Make sure to connect / select your WebinarKit account during this step as well.

 

Step 2

Next, under the "Configure" section, select the event / webinar from your account that you want calendar invites to go out for. Then, continue to the next section and follow any further Zapier prompts to complete the trigger event setup.

Step 3

Next you'll set up Google Calendar to send out the invite whenever a registration occurs for your webinar. If you haven't already, add a next step in your Zap and select Google Calendar as the app, "Create Detailed Event" as the action event, and also be sure to connect / select your desired Google account.

Step 4

Continuing on to the "Configure" section, you'll now set up the details of the calendar invite that will be sent out. Essentially, you'll want to make sure you add everything mentioned here so that the event will show at the correct place in their calendar and also have all the required details (like the session link to access the event).

Select the calendar you want the Google Calendar events created under (Tip: You may want to create a separate Calendar under your Google account dedicated to events so that your personal calendar does not get flooded with events).

For "Description", we recommend passing along data from the WebinarKit app such as the "Event Session Link" and the "Event Date & Time".

For "Add Conferencing?", select "No".

Fo "Start Date & Time", it's very important you pass "Event Date & Time (Unix Timestamp)" from the WebinarKit app data.

For "End Date & Time", again pass in the "Event Date & Time (Unix Timestamp)".

Please ensure you use the "Unix Timestamp" labeled date & time field, otherwise you may encounter issues.

For "Attendees", pass in the "Email" field from the WebinarKit app data.

For "Use Default Reminders", be sure to select "No".

For "Reminders", we recommend selecting "Email".

For "Minutes Before Reminders", we typically recommend something between 5 - 60 minutes.

Once those settings configured, just click "Continue" and follow any additional prompts to complete your Zap.

Once the Zap is published / running, you should see that anytime a registration occurs for your webinar, the Zap runs and Google Calendar sends out an invite to the registrant.